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Clubs wishing to Join ETAS
Equestrian Tasmania, with its Sports Committees will continue to work to strengthen the relationship it has with its Clubs and Groups, as we recognise that this relationship is vital to the bright future of equestrian sports.
We appreciate any feedback you have in relation to how Equestrian Tasmania can ensure that there is a bright future for equestrian sports or how Equestrian Tasmania can service your Club more thoroughly.
Benefits of becoming an ETAS Club Affiliate
State branches of EA offer a range of services and benefits such as:
- Access to the most competitive Club Insurance Package
- The right to use EA rules and regulations
- Access EA coaches and accredited officials
- Ability to hold Participant and Competitive Events
- Access to EA and State communications
Once affiliated, clubs are covered by the Member Protection Policy and other relevant policies of EA.
ETAS encourages all Clubs to recommend their members become competitor or participant members of Equestrian Tasmania. The benefit to riders in having 24/7 personal accident insurance alone should be incentive enough to have them seriously consider this offer.
Preparing to apply
Please note Show Societies need to contact tasmanianagshows.com.au regarding their ETAS Affiliation for 2024.
To apply you will need to submit an completed application form (Read all this information and then the form is at the bottom of the page) plus the following support documents:
- A copy of your Club Constitution
The club constitution is basically the guideline and rules by which your club will be run and includes all provisions for memberships, disciplinary matters, the committee and meetings etc. - A copy of your Club's Certificate of Incorporation
- Your Risk Management Plan
This needs to be a comprehensive plan which shows that you have practices in place for assessing and identifying possible risk and that you have a risk management action plan. A template is available here to assist you in preparing one if required. - A certificate of Currency for Insurance if not using the EA/March insurance. If using Marsh you can supply this once you have applied for the insurance which will then complete your application
Once approved your club can begin to run official events. Ensure you give us a contact person so we can let you know straight away if there are any problems with your application or we need more information. The schedule of fees can be located here.
You will be required to complete a renewal form each year to ensure we have up to date information for your club.
Holding EA Events
There are a number of different categories of competitions that affiliate clubs can hold. These include:
Closed Events:
Club activities for club members to compete against other members of the same club. Clubs may invite ETAS members to participate in these activities (Closed/restricted), however they may choose to allow their club members only.
Participant Events/Classes:
ETAS Participant & Competitor members may compete at these in ‘below the line’ classes. No grading points are acquired for horses in these classes, and EA horse registration is not required, except for jumping where base registration will be required from 1st January 2024 for all heights, Base Registration is also recommended for all other disciplines.
For further information about what levels are classed as ‘below the line’ for each sport view our membership flyer.
Competitive Events/Classes:
These are classes that acquire grading points for horses. Only ETAS Competitor members may enter these classes, and horses must be EA life registered and have the relevant competition licences issued.
For further information about the membership structure, membership benefits and current fees, visit the ETAS Membership page and the EA General Regulations.
We wish to remind you that any Club that runs an Equestrian Australia (EA) event must be an Affiliate Member and must hold a Public Liability Insurance Policy. In the circumstances where a non-affiliate club holds an EA event, they will also be in breach of the intellectual property rights of EA as they will have illegally used EA rules that they have no right to use as a non-affiliate. Riders participating in such events also have no insurance cover as the event will not be considered an endorsed ETAS event.
Recording Incidents and Falls
It an EA requirement that all incidents and falls are completed – this is done via an online Form 08 which can be located here
Helmet tagging
For information on helmet regulation and having an EA Helmet tagger within your club visit our helmet tagging page
Medication Control/Swabbing
Swabbing is the testing of a horses urine and blood samples to ensure that all horses are competing under the national EA and FEI competition rules without being influence by prohibited substances. Anti-Doping programs seek to preserve what is intrinsically valuable about sport. This intrinsic value is often referred to as "the spirit of sport"; it is the essence of Olympism; it is how we play true. The spirit of sport is the celebration of the human spirit, body and mind, Doping is fundamentally contrary to the spirit of sport
In 2005 EA launched a National approach to Medication Control of Horses competing at EA and FEI events. CLICK HERE for more information.
Working With Vulnerable People Cards
It is a requirement of ETAS that all Officials and Coaches are to hold a current Working With Vulnerable People Card (WWVP). It is also recommended that members of your clubs committee are also a hold a current WWVP Card.
The purpose of the WWVP system is to contribute to the creation of safe and supportive environments for children and young people and our ATSI community when receiving services and participating in activities which are essential to their development and wellbeing, such as child care, education, sport, and cultural activities. For further information about WWVP and to check if you are required to hold one, visit our working with children and vulnerable people page.
Official/Participant Competition Entry Checks and Official Results
TAS offer an entry checking service to affiliated clubs. This ensures that all riders hold the correct level of membership for the classes they have entered, and that horses are registered with EA where required and hold the relevant performance cards. It is important that entries are checked prior to the competition to ensure that all riders are eligible to compete in the classes they have nominated for, and to prevent riders being awarded prizes for classes that they should not have competed in under the rules of the sport.
If you have taken entries through Nominate, you can send us the excel report that can be created. If you are holding a range of classes (i.e. participation, official and closed club classes) please indicate what type each class is so that the ETAS office know what level of membership or horse registration is required. It is greatly appreciated if you can send the entries to us as soon as possible after close of nominations to enable us to check and follow up on any potential problems that may prevent riders competing. We are able to follow up with the riders to ensure they meet the requirements of their class prior to the day of the competition.
Official results should be sent to the ETAS office within 2 weeks of the event for uploading to the official results database.
EA Accredited Coaches
As a club affliate you will be requyired to use EA accredited coaches, in doing so you can be assured that the coaches have undergone training, professional development, first aid, hold current WWVP cards and coaching insurance. To search for current EA accredited coaches click here.
EA Officials
All events are required to use EA Officials, to search for current EA accredited official click here. If you pay an official, other than covering reasonable expenses you will need to ensure the official has top-up insurance to cover this.
Play By The Rules Courses
Play By The Rules offer free courses on some of the most important topics in sport, including: child protection, harassment and discrimination and complaint handling. They also offer free online training for Member Protection Information Officers (MPIOs).
By taking these courses you will upgrade your knowledge and skills, which will help to create safer, fairer and more inclusive environments for all people involved in sport.
To register for any of these courses, visit the Play By The Rules website.
Now Ready to apply?
